Need to change a date on a client quote, correct a price, or revise one short line in a handout? Edit your PDF online instead of rebuilding the document from scratch. This update to our free online PDF editor adds practical refinements for replacing existing text, keeping intentional deletions, and editing eligible scanned areas.
What’s new in the updated editor
When you replace text in a supported text box, a longer replacement can be reduced in size to help it fit before export. If it still cannot fit within the editor’s placement checks, export may refuse it. Clearing a text box on purpose also stays cleared after you click away and export—useful when a quote has a label you need to remove.
For eligible scanned areas, text is routed to OCR automatically and the editor returns a matched editable candidate. Selecting that candidate replaces the text in the scanned image region and writes the replacement text onto the page. For example, if a scanned menu needs a short price line corrected, OCR may find a matching line to edit. OCR can misread words, and the replacement font and style are approximate, so review each change before export. Some scan areas do not produce an eligible match.
Password and damaged-file errors now include more visible next-step guidance. The Unlock PDF tool can remove supported password protection when you know the document password. It cannot repair a damaged PDF.
Choose the kind of edit you need
Use Edit text to replace text already present in a supported PDF text box. For example, update a meeting date on a handout or correct the short price line on a quote. Existing text formatting offers font selection, sizes from 1–300 pt, color, and bold, italic, or underline.
Use Add text when you need to place new wording on the page, such as a reviewer note in an empty margin. Added text uses Helvetica, Times, or Courier, with sizes from 5–96 pt, alignment, color, and bold, italic, or underline. It creates an overlay; it does not rewrite the text beneath it.
For a review packet, you might highlight a deadline, draw attention to a chart with a shape, then drag pages into the order your team needs. You can also add a PNG or JPEG image or a visual signature. Find, undo, and redo help as you work.
How to edit and export a PDF
Open the Edit PDF tool and select a PDF.
To change existing text, choose Edit text and select a supported text box. To add a note or label, choose Add text and place it on the page.
Use the annotation tools for highlights, drawings, shapes, images, or a visual signature. Use undo and redo as needed.
Open Pages to review the document and drag pages into a new order. Use Find to locate text.
Select Export PDF, download the updated file, and review the changed pages.
PDFs are uploaded for server-side inspection and export processing. The edited file is available to download when processing finishes.
Capabilities and limits
Standard limits are 120 MB per PDF, 2,000 pages, and 1,000 editing operations. Inserted images must be PNG or JPEG, up to 10 MB each, 20 MB total, and 20 megapixels. Check the limits shown in the editor before uploading.
The editor supports selected text replacement and overlays, annotations, page reordering, image insertion, and visual signatures. It does not provide controls for filling interactive form fields. A white box or shape can cover content visually, but it is not secure redaction—do not use it to conceal sensitive information.
Frequently asked questions
Can I fill interactive fields in a PDF form?
No. Add text places visible text on the page but does not populate an interactive form field.
Is a signature made in the editor certificate-based?
No. A drawn or inserted signature is a visual mark, not a certificate-based digital signature.
After editing, use Compress PDF to reduce a file’s size or Split PDF to extract pages.